Privacy Notice – Office of Claire Hazelgrove MP
Members of Parliament (MPs) frequently collect and process personal data to support constituents with casework, and to inform residents about local issues and events. The use of personal data allows MPs and their staff to undertake activities to support or promote democratic activity.
Purpose of this document – what is a privacy notice?
Individuals have the right to be informed about how their personal data is processed (collected, used and stored). This document, the ‘privacy notice’, sets out why we process your data, how long we keep your data for, who we share your data with, and other details.
This privacy notice covers the work of Claire Hazelgrove MP and her staff in a Parliamentary capacity. A separate privacy notice operates for Labour Party activities.
- Details of who the data controller is and how to contact them
Claire Hazelgrove MP is the data controller, the person who determines the means of the processing of personal data.
Contact:
[email protected] / Telephone: 0117 370 8645
2. The categories of personal data that we collect
- Your contact details and other information you share when you get in touch with us
- Your contact details from the electoral roll
- Special category data when you or a third-party share this with us
3. The reasons we collect and use personal data
- take up casework on your behalf
- to keep in touch with constituents about the work of Claire Hazelgrove MP
- to ask for your views on a range of issues
- to let you know about local events
- For employees of Claire Hazelgrove MP, we process employee data for the purposes of employment contracts.
4. The lawful basis for the processing
- For the majority of our data processing, we rely on Public Task as the lawful basis – the processing is necessary for a public task including activities to support or promote democratic engagement.
- For some data processing we will seek your consent e.g. to include you in photographs
- For employees of Claire Hazelgrove MP, the data processing is necessary for the performance of a contract.
4.1 Special Category Data
When we process special category data (personal data that requires extra protection because it is particularly sensitive) we do this because the processing is necessary for reasons of substantial public interest (including responding to constituent requests to support with casework).
In some instances, where a third party requires your explicit consent to share information with us to support your case, we will seek your consent.
For employees of Claire Hazelgrove MP, we process the data which is necessary for employment purposes.
- Who we share personal data with
We may need to share your personal data with government departments, local authorities and other public bodies, such as the National Health Service or charities and third-party providers in order to support you with your case or to seek a response to an issue you raise with us.
We do not transfer personal data to or from any international organisations or countries outside the European Economic Area (EEA) and we do not use tools based outside of the EEA for storing personal data.
- The retention period for personal data
We will keep your personal data for the time Claire Hazelgrove MP is in office.
For employees, data is held in line with legal requirements for employment contracts.
- The data rights available to individuals
Data protection legislation outlines certain rights individuals have over their data.
Right to be informed
Individuals have the right to be informed about the collection and use of their personal data.
Right of access
Individuals have the right to access and receive a copy of their personal data, and other supplementary information.
Right to rectification
The UK GDPR includes a right for individuals to have inaccurate personal data rectified or completed if it is incomplete.
Right to erasure
The UK GDPR introduces a right for individuals to have personal data erased.
Right to restrict processing
Individuals have the right to request the restriction or suppression of their personal data
Right to data portability
The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services
Right to object
The UK GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.
Rights related to automated decision-making including profiling
We do not process your personal data via automated decision-making tools.
Further guidance on individual right related to personal data can be found on the ICO website – A guide to individual rights | ICO
If you would like to exercise any of these rights, please contact us via [email protected] / Telephone: 0117 370 8645
- The right to withdraw consent (where applicable)
Where the lawful basis we are relying on is ‘Consent’, you can request to withdraw consent for the processing of your personal data by contacting the office.
- Complaints, concerns or questions
If you have a question, concern or complaint about how we process your data please email us [email protected] in the first instance.
You also have the right to complain to the UK regulator, which is the Information Commissioner’s Office (ICO) Make a complaint | ICO call 0303 123 1113
This policy will be reviewed annually.
Next review July 2026